善導會2021-22年報

13 提升行政效率 推動健康工作環境 為加強同工處理日常行政工作的效能，機構運 用合適的資源開發新工作流程系統 (Workflow System) 及人力資源管理系統 (GoHRM) ，期望採 用數碼自動化及快捷的系統方案，讓同工能以 更簡單快捷、更符合成本效益的工作方式處 裡行政工作，尤其是有關財務及人事文件或 申請，在疫情下同工需要在家工作時，更見果 效，長遠亦能減省同工行政時間。優化後的新 系統簡化了日常工作流程，同時也能提高機構 在行政管理及服務的效率。 本會十分重視同工的身心健康，致力推動精柛 健康友善的工作環境。我們除了獲認可為「精 神健康友善卓越機構」，於去年亦推行針對性 措施，包括確定每年舉行推廣員工健康活動日 (Agency Health Day) ，讓服務單位於每年十月最 後一個星期五，按單位同工自己的喜好進行健 康相關活動，期望進一步提升本會同工關注身 心靈健康。此外，本會管理層透過不同主管平 台收集員工對推行心理健康工作間的措施建 議，最後亦採納最多同工的建議，經「人力資源 委員會」批准給予員工「 MeTime 」，讓同工每月 在工作時間內獲取額外一個鐘休息時間，放下 工作進行放鬆運動、小休或是享受屬於自己的 時間，為自己尋找生活的樂趣，進一步提升本 會同工身心靈健康。 Increasing Efficiency and Creating a Healthy Working Environment To increase the efficiency of the administrative work, our agency had also allocated resources on the development of Workflow System (a system handling financial applications and documentations) and GoHRM (a system for handling human resources matters) in hope that with the digitalization of central administrative matters, our staff could save their time on handling administrative work by adopting a simpler and more cost-effective workflows for financial and human resources-related matters. With the two enhanced systems, not only was the daily workflow of the agency simpler, but the agency increased enhance productivity and service quality. The physical and mental health had been our priority that the agency had been creating a mental health-friendly working environment. Being recognised a ‘Mental Health Friendly Supreme Organisation’, we had implemented specific measures to ensure the mental wellness of our staff including holding Agency Health Day on the last Friday in October every year to promote staff’s awareness on health. Our colleagues could do whatever health-related activities according to their own preferences so that their psychological, social, and spiritual health could be further promoted. Furthermore, the management had collected opinions of all levels of staff on the promotion of mental health-friendly working environment through different platforms. In the end, with the approval of Human Resources Committee, the most popular suggestion of granting staff an hour of ‘MeTime’ during working hours every month for them to have leisure and time for self so that their psychological, social, and spiritual health could be further enhanced.